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Job Purpose

The Shared Services STP Invoice Processing Sr.Assistant will manage and coordinate the activities involved with primary document processing, responsible for organizing and distributing the tasks of the assistants.

The Sr. Assistant will also support the team Lead, to  build a diverse high performing team and coach and develop individuals to encourage them to take responsibility and reach their maximum potential.

The position will be tasked with driving and delivering STP service excellence to the business with an emphasis on customer service and continuous process improvement to further enhance the STP service level and effectiveness expected throughout.

Key Responsibilities

• Research and resolve customer service cases within established service level agreements
• Ensures that the daily activities, within his/her responsibilities and team´s responsibilities, are fulfilled according to the timetable agreed with Team Leader and desktop procedures
• Support improvement projects: supply the necessary information, makes analysis, tests, attending in the meetings..etc.
• Deliver high quality services to key internal customers
• Control that CCEP local legal requirements are followed while processing all incoming documents and also ensure that all policies are adhered to (e.g. approvals, financial guidelines, etc.)
• Ensure that controls are put in place by the invoice processing team to understand and apply CCEP source to pay policy uniformly across the local BUs.
• Provide advice on Accounts Payable processes and policy application where required
• Ensure that all BU’s documents are processed accurately following all the instructions followed by the local BU’s.
• Ensure all invoices are assigned to correct cost centers providing accurate accounting, tracking, reporting and audit trails
• Support the Team Lead of STP Invoice Processing to provide reporting on a weekly/monthly/quarterly/ad-hoc basis.

Education & Qualifications required

University education ( finance or any related)

Experiencerequired

• 1 year STP/Accounts Payable/ experience in a multinational organization and/or Shared Services environment A basic understanding of wider Procure to Pay area processes
• Experience of creating, managing and analyzing records/data through computerized systems,  ideally in multinational organization and/or Shared Services environment ERP experience essential, preferably SAP
• Essential to have basic knowledge of Microsoft office tools, with a strong background in Excel.

Language Capability & expert level

English and any other CCEP language

Capability required & Expert level

• Analytical Thinking – Foundational
• Relationship Management – Foundational
• Collaborative Influencing - Intermediate
• Finance Operations and Accounting – Intermediate
• Process Excellence – Foundational
• System Literacy - Intermediate